Graphic Design

Invoice Template Guide: How to Write an Invoice (+ 18 Invoice Examples)

By Feb 22, 2023

Invoice template guide and examples header image

What’s more exciting than getting your first customer? Getting your first payment! Having a professional invoice template is important for bookkeeping and legal records. It also plays a factor in getting paid faster and building trust with your customers.

We’ll cover how to create the perfect invoice along with branded invoice templates to keep your business running smoothly. Let’s get started!

What’s an invoice and why do you need it?

An invoice is an itemized record of work done for a client, and the amount of money owed. Apart from requesting payment for your product or service, invoices are great for:

  • Bookkeeping
  • Taxes and finances
  • Legal records
  • Work completed

How to brand your invoice template

Branding is critical to building professionalism and trust with your customers. Incorporating your brand identity in your invoice makes your business and services more legitimate in the eyes of your customer.

Here are some tips on creating a consistent visual brand through your invoices:

  • Use your brand fonts for all headings and body copy
  • Add your logo to the top or bottom of your invoice
  • Use your brand colors for line breaks, headings, or design elements

How to write an invoice template

Here’s a checklist of the items you should have in your invoice template:

  • Your business name, address, and phone number
  • Customer’s name, address, and phone number
  • List of products or services completed
  • A unique invoice number and date issued
  • Total invoiced amount and taxes
  • Payment terms and due date
  • Payment instructions

You can also boost your brand following by including your social media handles on your invoice!

With Looka’s Brand Kit, you’ll get access to our invoice tool that generates perfectly branded invoices. You can edit and organize by order number, as well as adjust the colors and layout.

Overview of Looka's branded invoice generator.

18 Invoice template examples for inspiration

Some businesses need a striking invoice, while others need a professional one. Either way, we’ve got branded invoice templates ready to go in the Looka Brand Kit.

Check out the invoice templates below to find the perfect fit for your brand.

Freelance invoice templates

Freelance invoices are an itemized list of services completed. So, they should be branded and contain payment information to make payment processing easier.

Check out the invoice examples below, and edit your own branded invoice templates on Looka!

Simple freelance invoice template branded with a logo and cost details on a blue and teal background.

Designed on Looka

Freelance invoice template branded with a logo and horizontal line items. Pink background and automatic invoice total at the bottom.

Source: Looka

Freelance invoice template branded with a logo. Orange brand colors and line items in alternating gray lines.

Source: Looka

Simple freelance invoice template branded with a logo and color blocks of pink and gray for the line items and total cost.

Designed on Looka

Tip: Use visual hierarchy to draw attention to the most important details in your invoice like the subtotal and your logo.

Contractor invoice templates

From plumbing to landscaping, invoices make keeping track of clients and services easy. Check out the contractor invoice examples below!

Freelance invoice template branded with a logo and cost details on a blue and teal background.

Source: Looka

Professional contractor invoice template with a logo on an image header and line items highlighted by a black background. Includes payment details and customer information.

Designed on Looka

Professional contractor Invoice template with a logo as a header and line items highlighted by black line dividers. Includes payment details and customer information in a minimalistic layout.

Source: Looka

Tip: For invoices with a long list of line items, leaving a large amount of space at the center of your invoice to add details for your client will make it easier for them to understand the invoice.

Consulting invoice templates

Consulting businesses usually have longer-term services than freelancers, but a similar outline applies. Feel free to let your brand personality shine through your invoices! Check out the invoice examples below.

Modern invoice template with grey and orange gradient background. Line items, customer information and totals are in white color blocks.

Designed on Looka

Simple logo branded contractor invoice with white space and brand colors on a blue abstract background.

Source: Looka

Professional consulting invoice template with a logo over an image header and white space for invoice details.

Designed on Looka

Invoice template

Source: Canva

Tip: Similarly to contractor services, consulting invoices often include a long list of services. Keep other design elements at a minimum and make sure your text is aligned and easy to follow.

Creative invoice templates

Creative industries show their creativity at any given chance. Invoices included! The invoices below carry all essential invoice information while adding personality and unforgettable flair. Some invoices are so striking, you simply can’t ignore them.

Invoice template

Designed on Canva

Invoice template

Source: Canva

Invoice template

Designed on Canva

Invoice template

Source: Canva

Tip: For more creative industries and services, feel free to add more flair to your invoice template! Using blocks of color or beautiful images will really elevate your invoice design and contribute to your overall brand experience.

Beauty invoice templates

If you want your beauty business invoices to glow like your customers, check out the invoice templates below.

invoice templates

Source: Canva

invoice templates

Designed on Canva

invoice template

Source: Canva

Tip: Whether you’re a stylist or makeup artist, make sure your invoice template matches your brand by incorporating your brand colors. Add additional information like your website and social media handles so people can easily follow your accounts!

How to keep track of invoices

There are tons of free options available for your small business. You can use something simple like Google Sheets or opt for more sophisticated software like Freshbooks and Quickbooks.

Organize your invoices by invoice number, and fill in all details from customer name to services/products provided for easy reference. Lastly, Use a cloud-based platform so that you can access this information at any time and won’t risk losing it.

Invoice template takeaways

Keep these main takeaways on branded invoice templates in mind as you create your invoices:

  • Branded invoicing helps build your brand
  • Builds trust and professionalism
  • Gets you paid faster
  • Easier to keep track of your work and pending payments

Get started today!

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